South Gloucestershire and Stroud College.
Higher, Professional, Technical.
Outstanding by standing out

Full Time Joining Instructions

Additional Information for the Start and Continuation of Your Studies at SGS College

First day at College - Vocational Courses

Since receiving an offer of a place at SGS College, please click the link below to see when your first day will be:

First Day Of College

AS, A2 and GCSE Enrolment

AS Enrolment (Year 1 of A Levels)
Enrolment for AS students will be on Tuesday 29th and Wednesday 30th August 2017 and you should arrive at the 6th Form (A Block) at the time slot according to the first letter of your surname.
Tuesday 29th August
  • Surnames A-C - 12pm 
  • Surnames D-F - 1pm
  • Surnames G-I - 2pm
  • Surnames J-L - 3pm
  • Surnames M-O - 4pm
Wednesday 30th August
  • Surnames P-R - 9am
  • Surnames S-U - 10am
  • Surnames V-Z - 11am
Important dates for AS students:
  • AS Induction – Tuesday 5th and Wednesday 6th September
  • Teaching starts – Monday 11th September
A2 Enrolment (Year 2 of A Levels)
Enrolment for A2 students will be on Wednesday 30th August 2017 and you should arrive at the 6th Form (A Block) at the time slot provided according to the first letter of your surname.
Wednesday 30th August
  • Surnames A-F - 1pm
  • Surnames G-L - 2pm
  • Surnames M-R - 3pm
  • Surnames S-Z - 4pm
Important dates for A2 students:
  • A2 Induction – Monday 4th September
  • Teaching starts – Monday 11th September
GCSE Enrolment
Enrolment for GCSE students will be on Thursday 31st August 2017 and you should arrive at the 6th Form (A Block) at the time slot according to the first letter of your surname.
Thursday 31st August
  • Surnames A-C - 9am
  • Surnames D-F - 10am
  • Surnames G-I - 11am
  • Surnames J-L - 12.00pm
  • Surnames M-O - 2.00pm
  • Surnames P-R - 3pm
  • Surnames S-Z - 4pm
Important dates for GCSE students:
  • GCSE Induction – Thursday 7th and Friday 8th September
  • Teaching starts – Monday 11th September

Checklist

2017-18 Learner Charter and Codes of Conduct

Joining Instructions Additional Information (Course specific)

  • Level 3 Business
  • Level 2 Business and Level 2 Workskills

As a result of a cross college review, as of September all business students will be required to wear smart dress (black, grey or navy trousers or skirt and a white shirt or blouse) Monday – Thursday with a 'casual dress' day on Fridays. Please use the summer to prepare for this.

It is suggested 2 outfits are purchased to wear throughout the week.

  • Levels 1, 2 and 3 Travel

As a result of a cross college review, as of September all travel students will be required to wear smart dress (black, grey or navy trousers or skirt and a white shirt or blouse) one day per week.

Hairdressing, Beauty Therapy and Make-Up Artistry

Beauty

Hair

Complementary Therapies

Hair, Media & Make up

What You Need To Bring

Please ensure you bring with you:

  • All your exam results slips / certificates whatever grades received. These are VERY IMPORTANT, as we need your results in order to confirm your eligibility to enrol. You WILL NOT be able to enrol if this is not provided.
  • A pen, pencil and paper.
  • Any other information that you're chosen area of study have asked you to bring.

I Didn't Get the GCSE Results Required For My Course

If you didn't get your expected grades – please do not panic! On GCSE results day we will have members of teaching staff and our careers team available who can discuss your options with you.

We will text all applicants on GCSE results day on 24th August 2017 and contact you to confirm your study programme.

Fees Explained

Your fees explained, as detailed in your joining instruction letter:

Materials Fees: payable by ALL students, except those in receipt of qualifying benefits or who are applying for a fee waiver. This fee covers materials used as part of your course.

Tuition Fees: only payable by students aged 19 years and over on 31st August 2017 who are enrolling in their first year. Students who are enrolling for their second year or topping up and who were under 19 last year, do not pay this fee – please contact us if you are unsure.

Exam Fee: only payable by students aged 19 years and over on 31st August 2017, except those who are applying for a fee waiver or are in their second year and were under 19 last year. This is the actual cost of registering your qualification with the Exam Board/Awarding Body.

Trip Fees: these will not be charged up front, but optional trip fees may be charged throughout the course, depending on your study programme.

Instalment Plan Arrangements

For the Academic Year 17/18 the college remains committed to offering instalment plan arrangements. Payment methods offered under our instalment plan arrangements are regular payments via cash, cheque, credit/debit cards, bank transfers direct to our bank account and Standing Orders (to be arranged by Students with their bank).

If you wish to pay by instalments please complete the form entitled 'Instalment Arrangement Schedule'. Once completed, the form is to be returned to the Finance department at the Filton Campus. A copy of the form can be accessed using the link below:

Please note: Fees are not payable until the Payment Weeks commencing Monday 2nd and Monday 9th October (you will be advised of your payment date and time during induction).

Advanced Learner Loans: If you are aged 19 and above and studying a Level 3 (or above) qualification, the fee payable is shown in your joining instruction letter

  • If you are aged 19-23 and have not achieved a Level 3 qualification before, you may not need to pay any fees. Please contact us and we will help you check whether you are eligible.
  • If you have already gained a Level 3 qualification or if you are over 24, you may be eligible to apply for an Advanced Learner Loan, which covers the cost of your fees. More information about the Advanced Learner Loan can also be found at www.gov.uk/advanced-learner-loan or nationalcareersservice.direct.gov.uk

Additionally, you can e-mail the College at learningloans@sgscol.ac.uk

Exams & Exam Re-sits

If you fail to attend your exam or do not give the Exams Department at least 48 hours' notice that you are unable to attend, this will be recorded as a "No Show". Re-sit fees may be charged when you re-sit your exam. The Exams team will confirm any costs when you re-register.

Do You Require Financial Support?

Please note: Fees are not payable until the Payment Weeks running Monday 2nd and Monday 9th October (you will be advised of your payment date and time during induction). We recommend contacting the Money Management Service team prior to this date to discuss financial support options.

The Money Management Service team (MMS) are a unique service providing you with information, advice and guidance on the financial support that is available for students of all ages while you study at SGS. Don't be left worrying about the costs of college life, we have a variety of internal and external schemes which may be able to support you including a range of bursaries that can help support students with course costs and other day to day costs of attending college like travel and food.

If you are aged 19-23 and have not achieved a Level 2 or Level 3 qualification before, you may not need to pay any fees. Please contact the team and we will help you check whether you are eligible. If you are studying a Level 3 or above qualification and are over 19 you may be eligible to apply for an Advanced Learner Loan, which covers the cost of your fees. The fee payable for students paying via the Advanced Learner Loan is shown in your joining instruction letter.

More information, FAQ's and applications for all schemes are available from:

or visit one of our Learner Services Offices at Filton, WISE, Stroud or Queens Road Campuses.

Due to the high demand for financial support we recommend that all application forms are completed and returned to South Gloucestershire and Stroud College no later than 18th August 2017. Return address details can be found inside the application form.

Please note financial support from the Money Management Service team rarely covers all fees. You are highly likely to still have fees left to pay even if awarded a bursary or any other form of financial support the MMS team may be able to offer. Please refer to the "what you need to bring" section regarding outstanding fees.

SGS College Holiday & Term Dates 2017/18

Term time absence
The College does not support learners taking holiday in term time and will record it as unauthorised absence against your attendance rate. We believe full attendance supports a learner to achieve their full potential.

Please make sure if you are absent from college for any reason you report it using our online form and contact your department.

View College Term Dates

Education, Health and Care Plan

If you have an Education, Health & Care Plan as a result of requiring a high level of support for your learning difficulty/disability or physical/sensory disability please let us know by emailing learningsupport@sgscol.ac.uk so that we can liaise with the appropriate Local Authority. We will be unable to provide the required support without agreeing provision and funding with the Local Authority first so please get in touch with the Learner Services & Learning Support department and let us know what your needs are.

Free Breakfasts

The College provides students with a free breakfast at our Filton, WISE, Stroud and Berkeley sites. This includes cereals, toast and fruit juices.

Free breakfasts are served between 8am - 9am ONLY and students must display their ID card and lanyard to receive them.

Taster or Factor Days

If you could not attend your "Taster or Factor Day" – please don't worry. Activities you would have undertaken will be covered during your induction. Please note that some Taster Days will run at the end of August so if you receive a letter inviting you to the College, please attend.

Probation Period & Progression

South Gloucestershire and Stroud College runs a probation system and all learners are classed as being on probation during the first six weeks of their course. During this period, you will be assessed based on attendance, attitude, punctuality, aptitude and performance and this will be clearly stated within your course handbook which is issued to all learners at the start of their course. In addition, to pass your probationary period you will need to have either paid for your course in full or arranged a bursary or instalment plan.

Within your course handbook, it also states what you need to do in order to progress to the next level of your programme. This will be based on end of course achievement, attendance, attitude and disciplinary record.

Learner ID Badges

You will be provided with a valid ID card and lanyard. It is important that you wear this at all times whilst on College premises.

Regular spot checks will be made and any learner who is not wearing their ID will be requested to purchase a replacement at a cost of £2.00. These will be available from our Customer Experience Teams at each of our campuses.

The safety of all our learners is paramount to the College ethos and the wearing of ID cards and lanyards is one mechanism of knowing who should and, more importantly, who should not be on site. We have many learners who come into College and see this as their only safe haven and we must be able to continue to ensure that they always view it as such.

Failure to comply with regard to wearing a valid ID may result in disciplinary action being taken!

SGS College - Photography / Videoing of Learners

On occasion SGS College will take photographs / videos of learners to positively showcase the skills they are learning and highlight academic achievements; these will potentially be posted on our official social media channels and in College promotional materials.

If you do not wish for your son or daughter to be photographed / videoed during the academic year, please fill in the form below to submit your son or daughter's student details and opt out.

Please note we never distribute or sell any photograph / video to a third-party or to make a profit.